Your Gateway to Japan: Step-by-Step Guide to the Student Visa Process for 2026

 Japan has rapidly emerged as one of the most attractive study destinations for Indian students, especially those interested in technology, business, language studies, and cultural exchange. With its globally recognised universities, rich cultural heritage, and thriving job market, Japan offers an ideal mix of academic excellence and career opportunities.

But before you can start your journey, the first and most important step is securing your student visa. If you’re planning for the 2026 intake, here’s a detailed, easy-to-follow guide on the Japan student visa process — along with key tips and essential information you should know.

Types of Student Visas in Japan

When applying to study in Japan, the visa you need is a “Student Visa” (Ryugaku Visa). This visa is typically granted for:

• University degree programs (Bachelor’s, Master’s, or PhD)

• Language schools (Japanese language courses over 3 months)

• Vocational schools (Senmon Gakko) offering specialised professional training

Step-by-Step Japan Student Visa Process

1. Get Admission to a Japanese Institution

Before applying for a visa, you must secure admission from a recognized Japanese university, college, or language school. Once you receive the acceptance letter, your chosen institution will assist you in the visa process.

2. Certificate of Eligibility (COE)

• The institution applies on your behalf to the Japanese Immigration Bureau for a Certificate of Eligibility (COE).

• The COE acts as preliminary approval that you’re eligible to stay in Japan for academic purposes.

• Processing usually takes 1–3 months.

3. Visa Application Submission

Once the COE is issued, you can apply for a student visa at the Japanese Embassy or Consulate in India. You’ll need to provide:

• Valid Passport

• Visa Application Form

• Recent Passport-sized Photos

• Certificate of Eligibility (COE)

• Letter of Admission from the Institution

• Financial Documents (bank statements, sponsor’s proof of income, scholarship details, etc.)

4. Visa Processing & Approval

• Visa processing generally takes 5–10 working days.

• Once approved, you’ll receive a “Student Visa” sticker on your passport.

5. Arrival in Japan & Residence Card

On arrival at a Japanese airport, immigration officers will issue a Residence Card (Zairyu Card), which is your official ID in Japan.

Duration of Stay

• Student visas are usually granted for 6 months to 4 years, depending on your program.

• Extensions can be applied for if your study program continues beyond the initial period.

Work Rights for International Students in Japan

• With a student visa, you can apply for a Work Permit (issued separately at the Immigration Office).

• Once approved, you can work up to 28 hours per week during the semester and up to 40 hours per week during holidays.

• Popular part-time jobs for students include convenience stores, restaurants, English tutoring, and internships.

Financial Requirements

To be granted a student visa, you must prove that you can cover living and study expenses in Japan.

• Living Costs: Approx. ¥80,000–¥100,000 (₹45,000–₹55,000) per month, depending on location.

• Tuition Fees: ¥500,000–¥1,000,000 (₹2.8–₹5.5 lakh) per year for universities.

Documents required include bank statements, income certificates, or scholarship confirmation letters.

Scholarships for Indian Students in Japan

Many scholarships can ease the financial burden:

• MEXT Scholarship (Japanese Government Scholarship) – Covers tuition, living allowance, and airfare.

• JASSO Scholarships – Monthly stipend for short-term exchange and degree students.

• University-Specific Scholarships (like at Tokyo University, Kyoto University, etc.)

Post-Study Opportunities in Japan

After graduation, students can apply for:

• Work Visa (Engineer, Specialist in Humanities/International Services Visa)

• Job opportunities in IT, engineering, research, automotive, robotics, and healthcare are rapidly growing.

• The Japanese government is encouraging more international talent, making it easier for Indian graduates to transition from student to employee.

Tips for a Smooth Visa Application

• Apply at least 6–9 months before intake to avoid delays.

• Keep financial documents updated — Japanese authorities are very strict about proof of funds.

• Learn basic Japanese language skills before arriving; it helps both for survival and part-time jobs.

• Always double-check requirements on the official Embassy of Japan in India website.

Final Thoughts

Studying in Japan is not just about academics — it’s about immersing yourself in a culture that values innovation, discipline, and respect. With strong global university rankings, excellent research opportunities, and a student-friendly visa system, Japan is truly a gateway to a bright international future.

If you’re an Indian student aiming for the 2026 intake, start preparing early to secure admission, scholarships, and a hassle-free visa process.

At ACHIVIA, we provide expert guidance for admissions, scholarships, and visa processing to ensure your journey to Japan is seamless.



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